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Create Date: Thursday, June 21, 2007
Requested by: Kirk Ketcham - Ketcham@u.arizona.edu
Proposal Title: Ikon/Xerox Copier Maintenance Billing Program
Requested completion date: June 30, 2007
Description:
Testing of all Ikon/Xerox copier maintenance transactions. Program is completed, “Now in test mode”
Questions and concerns; Please contact Kirk Ketcham.
Lucy Soriano
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FRS Service Request Proposal
Create Date: Tuesday, June 26, 2007
System: FA - Financial Accounting
Service Request Title: Update the ERE program for new acct range/pool acct
Priority: High
Due Date: Before the 1st ERE program run for FY08 on July 21, 2007
Description: Due to a new state appropriation implemented by the legislature for FY08, some changes to the ERE Sweep program
(program ID: FBERE) are needed. There will be a new range of state accounts that will have their own ERE pool account. The
range is 150000 through 152999. The ERE account is 150031. In reviewing the current program, it appears that the best way to
incorporate this range is through the account range part of the program instead of the program code portion. The requested due
date is completion and testing before the 1st ERE program runs in FY08, the weekend of June Final Close (July 21, 2007), so
FSO-FM has requested that it be given high priority.
Originating Group: FSO IT
Originating Person: Valdez, Johanna
Contact Person: Valdez, Johanna, 621-5126
Service Request Number: TBD
Pinnacle TOS No:
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
Other Notes:
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FRS Service Request Proposal
Create Date: Wednesday, August 29, 2007
System: FA - Financial Accounting
Service Request Title: Move update of Responsible Person name and EID fields from FRS screens 002 & 006 to 02A & 06A
Priority: Medium
Due Date: December 31, 2007
Description: Sponsored Projects and Budget Office staff were given approval by the FRS Data Steward to have update access to FRS screens 002 and 006. The Responsible Person name and EID fields are on these screens and these fields are also updated on this screen. During the IT Security Audit, the AG Auditors have voiced their concerns (on the Points of Discussion) that these individuals have update access directly to these account signature fields. The update of Authorized Names and EID's is currently done on FRS screens 02A (GL) and 06A (SL). I would like to move the update of the Responsible Person and EID fields to these screens, 02A and 06A, to address the Auditor's concerns. The Responsible Person and EID would then only display on FRS screens 002 and 006 like the Authorized Signer fields currently do.
Originating Group: FSO IT
Originating Person: Valdez, Johanna
Contact Person: Valdez, Johanna, 621-5126
Service Request Number: TBD
Pinnacle TOS No: n/a
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
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FRS Service Request Proposal
Create Date: Friday, August 31, 2007
System: FA - Financial Accounting
Service Request Title: Change the new account range 15xxxx to show as (S) State instead of (L) Local in the FRS to PSOS feed.
Priority: Medium
Due Date: December 31, 2007
Description: Matt Shimel from CCIT - PSOS is encountering an account attribute that indicates whether an account is state or local when it feeds into PSOS. Apparently this attribute controls where the account shows up in the budget book. Kathy Whisman from the Budget Office called because the new state account range 15XXXX is showing up as local because of this attribute. This new account range, 15XXXXX, needs to be added to the existing range of accounts to show up as state (S).
Originating Group: FSO IT
Originating Person: Valdez, Johanna
Contact Person: Valdez, Johanna, 621-5126
Service Request Number: TBD
Pinnacle TOS No: n/a
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
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FRS Service Request Proposal
Create date: Thu, 13 Sep 2007
Priority – Low
System affected - FPR Module
Description:
Please make the necessary changes to an existing dPR that has been completed/trailered but not transferred.
IF modifications need to be made to a dPR after it has been completed/trailered please force the option for the document “dPR” to be re-trailered and re-routed to appropriate approvers. This option should also affect any dPR’s that are unlocked “UN” on screen 29h part 2, by purchasing staff.
Requested by: Lucy Soriano
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FRS Service Request Proposal
Create Date: Friday, October 19, 2007
System: FV - Accounts Payable
Service Request Title: Accounts Payable check modifications
Priority: Medium
Due Date: ASAP
Description:
Accounts Payable check modifications
Fax number on the face of the check is no longer valid and needs to be updated to the following:
FAX (520) 626-1243
Also, the ‘GROSS AMOUNT’ spacing on the check needs to be increased by 1 as it currently drops the first digit if the amount is over $ 9 million. (IE: XX,XXX,XXX.XX) We have two recent examples of checks # 229880 dated 8/15/07 ($33,782,129.97 where the gross amount is indicated 3782,129.97) and check 232500 ($35,610,285.00 where the gross amount is indicated as 5610,285.00)
These are cosmetic improvements in the appearance of University of Arizona checks.
Originating Group: FSO - IT Submitted on behalf of Tammy Strom (FSO HD #36263)
Originating Person: Valdez, Johanna
Contact Person: Tammy Strom, 307-0960
Service Request Number: TBD
Pinnacle TOS No:
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
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FRS Service Request Proposal
Create Date: Wednesday, December 19, 2007
System: FA - Financial Accounting
Service Request Title: Hide/mask FRS Screen 107 'DEMAND CHECK' screen NO data entry can be completed on this screen.
Priority: Very Low
Due Date: TBD
Description: Accounts payable is officially requesting FRS Screen 107 'DEMAND CHECK' screen to be hidden/masked so NO data entry can be completed on this screen. Accounts Payable does not have a process in place for demand checks and is not a upcoming project to be reviewed. This screen was developed with the intent of issuing daily checks thru AP which is no longer required due to nightly check runs. Please also remove the screen from the AP menu located on screen 101.
Originating Group: Accounts Payable
Originating Person: Johanna Valdez for Tammy Strom
Contact Person: Tammy Strom, 307-0960
Service Request Number: TBD
Pinnacle TOS No: n/a
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
Other Notes: FSO Help Desk Job #37797
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FRS Service Request Proposal
Create Date: Wednesday, December 19, 2007
System: FV - Accounts Payable
Service Request Title: Initiation of 'PAY' Flags on the vendor file resulting from the Multiple Address Project for Phase 2.
Priority: Very Low
Due Date: TBD
Description: Accounts payable requires the initiation of 'PAY' Flags on the vendor file resulting from the Multiple Address Project currently in development stages (see FV051522). This request is Phase 2 of this project requiring the implementing of the 'PAY' flag field for AP to initiate checks to multiple addresses when appropriate. Tentative analysis May 2008.
Originating Group: Accounts Payable
Originating Person: Johanna Valdez for Tammy Strom
Contact Person: Tammy Strom, 307-0960
Service Request Number: TBD
Pinnacle TOS No: n/a
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
Other Notes: FSO Help Desk Job #37798
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FRS Service Request Proposal
Create Date: Wednesday, December 19, 2007
System: FV - Accounts Payable
Service Request Title: AP and PACS will be purging no longer utilized vendors from the FRS database (reference MVA project).
Priority: Very Low
Due Date: TBD
Description: In reference to the Multiple Vendor Address project (FV051522) Accounts Payable and PACS will be purging no longer utilized vendors from the FRS database. We currently have a list of 775 vendors (prior 2000) that can be manually purged from FRS. We have reviewed and documented 100 that are ready to be purged. I would like to submit these files (100 at a time) to manually purge these vendors to reduce the amount of vendors currently in the database prior to implementing FV051522. Depending on workload in AP/PACS will determine when files will be ready for UITS to purge.
Originating Group: Accounts Payable
Originating Person: Johanna Valdez for Tammy Strom
Contact Person: Tammy Strom, 307-0960
Service Request Number: TBD
Pinnacle TOS No: n/a
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
Other Notes: FSO Help Desk Job #37810
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FRS Service Request Proposal
Create Date: Friday, January 25, 2008
System: FV - Accounts Payable
Service Request Title: Modify FRSFDGLP program to send only active accounts to PSOS (Aqua)
Priority: High
Due Date: February 6, 2008 (the day before next timesheets for next pay period are due)
Description: Modify the program FRSFDGLP to not include deleted accounts in the "lite" version of the account master profile file that this program creates and ftp's to Aqua. This file is is used for payroll processing and PSOS verification.
Background information: As reported by Sponsored Projects, Arizona has been selected to be part of an NSF audit looking at Effort Certification. While we wait for a more permanent solution, Sherry Esham in Sponsored Projects has come up with an interim plan that will create reports every six months for people to certify their effort. While working on this she discovered that payroll transactions were bombing and not showing up in her query because people were entering invalid accounts, discussions with Mike Lee indicated that if the account ever existed it would be considered valid. Is there a way to send only active accounts to PSOS for verification?
This will also affect (improve) the payroll suspense process for deleted accounts for Payroll Accounting in FSO-Financial Management. Currently all accounts, regardless of status, are being sent, deleted accounts are being considered acceptable to PSOS when in fact they should not be. Causing a break in the audit trail of payroll transactions.
Originating Group: FSO-ITS
Originating Person: Johanna Valdez, 621-5126
Service Request Number: TBD
Pinnacle TOS No: n/a
Assigned Analyst:
Estimated time required Hours:
Current Status Not Assigned
Status Change Date:
Actual Completion Date:
Other Notes: FSO Help Desk Job #38429
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